# Scheduling Automated Reports & Email Alerts

> Automatically deliver structured, timely reports and alerts to your team without any manual work.

> Automatically deliver structured, timely reports and alerts to your team without any manual work.

Kommon Poll lets you define a report layout in **Report Settings** and then automate delivery through **Email Notifications** so stakeholders receive consistent insights on schedule.

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## 10.2 Automating Reports (Updated Workflow)

### **Step 1: Select the Search You Want to Automate**

1. Open the **left navigation panel**.
2. Under **Saved Searches**, click the **brand search** you want to automate.
3. All automated reports and alerts will be based on the selected search.

![Navigate to report setting](/assets/img/docs/automated-report/navigate-report-setting.png)

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## 10.2.1 Configure Your Report Structure (Report Settings)

1. In the left panel, click **Report Settings**.
2. Customize your report header:

  - **Upload your logo**
  - **Add Title**
  - **Add Description**
  - **Pick an Accent Color**
3. Scroll to **Choose PDF Report Content** and enable the sections you want included:

### Available Sections

#### Numerical Summary

- Total Mentions
- Influence Score
- Social Reach
- Social/Non-Social Mention Count
- Interactions
- Positive / Negative / Neutral Mentions
- Average Reach, Influence, Interactions
- Unique Authors
- Overall Sentiment Polarity & Subjectivity

#### Sentiment

- Sentiment Polarity Chart
- Sentiment Subjectivity Chart
- Sentiment History

#### Mention Timeline Graphs

- Mention Count
- Reach Graph
- Influence Graph

#### Summary of Platforms

- Platform Distribution
- Key Authors
- Most Active Hashtags

#### Mention Lists

- Recent Mentions
- Handpicked Mentions
- Most Popular Mentions

#### Platform Details

- Most Active Public Profiles
- Most Active Hashtags

1. Your selections determine the structure of each automated PDF report.

![Report structure settings](/assets/img/docs/automated-report/report-structure.png)

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## 10.2.2 Set Up Automatic Email Reports (Notification Settings)

After configuring the report structure:

### **Step 2: Open Email Notifications**

1. Navigate to **Notification Settings** > **Email Notifications**.

![Navigate to notification settings](/assets/img/docs/automated-report/navigate-notification-setting.png)

### **Step 3: Add Recipients**

- Click **Add Recipient**.
- Enter the email address.
- Repeat to add multiple recipients.

### **Step 4: Choose Frequency Options**

Enable one or more report schedules:

#### Daily Reports

- Sends a performance update every day.
- Toggle **ON** to enable.

#### Weekly Reports

- Pick the weekday (for example, Monday).
- Useful for weekly trend reviews.

#### Monthly Reports

- Select the day of the month (1st, 10th, 30th, etc.).
- Ideal for monthly summaries or leadership reviews.

![Notification settings screenshot](/assets/img/docs/automated-report/notification-settings.png)

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## 10.2.3 Configure Spike Alerts (Optional, Recommended)

Spike alerts notify recipients when unusual activity occurs.

Set percentage thresholds for:

- **Influence Increase**
- **Reach Increase**
- **Mention Count Increase**

If any metric exceeds the threshold, the system immediately emails all added recipients.

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## 10.2.4 Save Settings

After selecting recipients, schedules, and alert thresholds, click **Save**.

Your automated reporting system is now active.

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## 10.2.5 Quick Workflow Summary

1. Select the search you want to automate.
2. Go to **Report Settings** and design the report structure.
3. Open **Email Notifications** and add recipients.
4. Choose frequency (daily/weekly/monthly).
5. (Optional) Enable spike alerts.
6. Save.

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## 10.2.6 Why Automated Reporting Matters

Automated reports in Kommon Poll help your team:

- **Stay updated without manually checking dashboards**
- **Get consistent insights at the right time**
- **Ensure leadership receives timely brand and competitor updates**
- **Catch sudden spikes early (PR risks, viral posts, crisis signals)**
- **Improve decision-making with reliable, scheduled data**
- **Enhance collaboration by sharing reports with multiple team members**
- **Save time by avoiding repetitive report creation**

Automated reporting ensures your organization never misses critical insights and stays ahead of emerging conversations.