Scheduling Automated Reports & Email Alerts
Automatically deliver structured, timely reports and alerts to your team without any manual work.
Automatically deliver structured, timely reports and alerts to your team without any manual work.
Kommon Poll lets you define a report layout in Report Settings and then automate delivery through Email Notifications so stakeholders receive consistent insights on schedule.
10.2 Automating Reports (Updated Workflow)
Step 1: Select the Search You Want to Automate
- Open the left navigation panel.
- Under Saved Searches, click the brand search you want to automate.
- All automated reports and alerts will be based on the selected search.
10.2.1 Configure Your Report Structure (Report Settings)
- In the left panel, click Report Settings.
- Customize your report header:
- Upload your logo
- Add Title
- Add Description
- Pick an Accent Color
- Scroll to Choose PDF Report Content and enable the sections you want included:
Available Sections
Numerical Summary
- Total Mentions
- Influence Score
- Social Reach
- Social/Non-Social Mention Count
- Interactions
- Positive / Negative / Neutral Mentions
- Average Reach, Influence, Interactions
- Unique Authors
- Overall Sentiment Polarity & Subjectivity
Sentiment
- Sentiment Polarity Chart
- Sentiment Subjectivity Chart
- Sentiment History
Mention Timeline Graphs
- Mention Count
- Reach Graph
- Influence Graph
Summary of Platforms
- Platform Distribution
- Key Authors
- Most Active Hashtags
Mention Lists
- Recent Mentions
- Handpicked Mentions
- Most Popular Mentions
Platform Details
- Most Active Public Profiles
- Most Active Hashtags
- Your selections determine the structure of each automated PDF report.
10.2.2 Set Up Automatic Email Reports (Notification Settings)
After configuring the report structure:
Step 2: Open Email Notifications
- Navigate to Notification Settings > Email Notifications.
Step 3: Add Recipients
- Click Add Recipient.
- Enter the email address.
- Repeat to add multiple recipients.
Step 4: Choose Frequency Options
Enable one or more report schedules:
Daily Reports
- Sends a performance update every day.
- Toggle ON to enable.
Weekly Reports
- Pick the weekday (for example, Monday).
- Useful for weekly trend reviews.
Monthly Reports
- Select the day of the month (1st, 10th, 30th, etc.).
- Ideal for monthly summaries or leadership reviews.
10.2.3 Configure Spike Alerts (Optional, Recommended)
Spike alerts notify recipients when unusual activity occurs.
Set percentage thresholds for:
- Influence Increase
- Reach Increase
- Mention Count Increase
If any metric exceeds the threshold, the system immediately emails all added recipients.
10.2.4 Save Settings
After selecting recipients, schedules, and alert thresholds, click Save.
Your automated reporting system is now active.
10.2.5 Quick Workflow Summary
- Select the search you want to automate.
- Go to Report Settings and design the report structure.
- Open Email Notifications and add recipients.
- Choose frequency (daily/weekly/monthly).
- (Optional) Enable spike alerts.
- Save.
10.2.6 Why Automated Reporting Matters
Automated reports in Kommon Poll help your team:
- Stay updated without manually checking dashboards
- Get consistent insights at the right time
- Ensure leadership receives timely brand and competitor updates
- Catch sudden spikes early (PR risks, viral posts, crisis signals)
- Improve decision-making with reliable, scheduled data
- Enhance collaboration by sharing reports with multiple team members
- Save time by avoiding repetitive report creation
Automated reporting ensures your organization never misses critical insights and stays ahead of emerging conversations.